The Word on Transcription


One of our most in-demand services at M.B. Secretarial Services is transcription. It’s an effective business tool used by busy professionals who need to get ideas and advice out of their heads quickly and efficiently.

Also, more businesses and organisations than ever are recording meetings and teleconferences today to ensure minutes are recorded accurately and minimising miscommunication.

With transcription as a core business service, we’ve seen a vast number of clients enjoy increased productivity firsthand, many taking transcription on board as an essential tool in their business. Whether you’re in the legal and financial industries or home-based business and trades, transcription can provide you more time to focus on doing what you do best.

For a transcriptionist, the job at hand is more than just typing. The process of transforming audio into text form takes the coordination of several ‘thinking’ and ‘moving’ functions. It might not be brain surgery, but it takes a lot of focus and attention to detail to complete accurately.

Most of us know it’s quicker to talk than type, but did you know the average person can speak approximately 220 words per minute? Compare that with the average typists’ typing speed of 80-100 words per minute and it’s easy to see how an hour of recorded material can take up to 4 hours to type. And that doesn’t include multiple speakers, cross-talking, background noise, accents, and other spoken word traits.

If you’ve decided transcription would benefit your business, keeping the following in mind will help you to make the most of it:

  • Speak clearly at normal speed.
  • Make sure the recording device isn’t too close or too far away.  Perform a test recording to make sure it’s easy to hear.
  • Try to record in a quiet environment with minimal interference from traffic, other people, and background noise like air conditioners or printers.
  • When recording an interview, make sure the interviewee is the prime focus. It’s their answers that are most important.
  • Let your transcriptionist know about any technical jargon, special terms, or references that can be used as a guideline, and tell him or her on the recording itself. This saves a lot of time and confusion.

Contact M.B. Secretarial Services today to see how our transcription services will improve your business.

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